Keeping a Vehicle Maintenance Log
By Christina VanGinkel
When someone mentions keeping a log when it comes to a vehicle, most people immediately assume they are talking about some sort of work vehicle or semi truck. However, keeping a log with your everyday vehicle is an excellent idea. If you are buying a new vehicle, or even a used one, that is as good a time as any to begin a detailed log of the vehicles history, and if you have had your vehicle for some time, better late than never!
Any small notebook that you can keep in your glove box or in a pocket on the door, along with a pen, will suffice. If you can find a one, that has a built in file in the front or back, that would be even better. That way you have a convenient place to store any work orders, receipts, etc. Do not tuck it out of site though, if you are going to forget you have it. My sister records her gas mileage in her log, keeping track of every gas fill, the amount she paid per gallon, how many gallons, and what her odometer reads at each fill. This way, she uses the log continually, and does not forget to record any pertinent info that she might otherwise forget to make note of. Her log is second nature to her, right along with sticking the key in the ignition and turning it over.
Information that you should record should include the date and mileage at the time of any repair or maintenance. This will include oil changes, air filter changes, repair work, where any service or repairs were done, and by whom. If any warranty is issued with a repair, keep a copy of the warranty with the log, but keep the original in a file at home.
Tire issues, such as tire repairs, and the nature of such, and new tire purchases should also be kept track of. As with the other repairs and upkeep, be sure to write down the mileage, where, and when the tire repair or purchases were made. If a warranty was issued, do the same as noted before, unless otherwise noted on the warranty. When we purchased two tires for our car not long ago, the automotive center where we purchased them had an offer of warranty on the tires we bought, for an extra ten dollars a tire. The warranty covered everything from wear and tear to road hazards, so we decided to add it. I was going to copy the warranty and file the original like I have with other repairs that were warranted, but it was noted right on the warranty slip that you should keep the warranty in the original envelope in the car that the tires were installed on. If this occurs with tires or some other repair that is warranted, still make a copy, but file the copy at home, and keep the original in the vehicle.
Keeping a vehicle maintenance log has many advantages. It will allow you to look back at what the actual cost of your vehicle has been when you figure in everything from gas consumption, and oil changes, to repairs. If you are having an issue with a repair, you will not have to worry about trying to remember where you put the slip the last time that same repair was needed, or try to second guess when that was. A log will provide you with all of that information quickly and conveniently. If you decide to trade in or sell your vehicle, a detailed log can work in your advantage by showing it to the potential buyer or dealer where you would like to trade it in. It will show that you took care to make sure that routine maintenance such as oil changes were done on a regular basis, and that there were no serious mechanical problems. If there were, it will also provide proof that the repairs were taken care of, when that was, and how long the problem has not been an issue since the repair. While logs are not always accurate, a log that has been kept up for some time is a good guide to a vehicles maintenance and repair history.
